Group Specialist @ Villa Copenhagen

Want to be a part of a fantastic adventure? 

Villa Copenhagen is a social scene in Copenhagen allowing the past, present and future to come together in an inspiring, playful and authentic ambiance.

We live by our values - Contrast, Conscious Luxury and Happiness. These values form our daily lives at Villa Copenhagen as well as guide us towards our vision of being the best hotel FOR the world.

We are now looking for a Group Specialist to join our reservation team. 

Skills & qualifications needed 

• Experience: 2–4 years of experience in group coordination, event planning, overall hospitality.

• Communication: Masterful written and verbal communication skills, with a knack for negotiating and building rapport.

• Tech-Savvy: Proficiency with CRM software, reservation systems,, and Google sheets.

• Organization: Elite multitasking abilities; you can juggle multiple group timelines without breaking a sweat.

• Education: Bachelor’s degree in Hospitality, Tourism, Business Administration, or a related field (preferred but not mandatory with equivalent experience).

You identify with the following

You thrive in a high pressure and dynamic environment  ensuring a consistently high level of productivity and operational standards paying particular attention to details. You are a true team player, approachable and have a can-do attitude. You are a Cosmopolitan spirit with a genuine love for Copenhagen and Mother Earth. 

Responsibilities

• End-to-End Coordination: Manage group reservations, itineraries, and logistics from the initial inquiry through to post-group follow-up.

• Client & Vendor Relations: Act as the main liaison between group leaders, stakeholders, and third-party vendors (hotels, transport etc.).

• Contract & Inventory Management: Negotiate group rates, manage room blocks/allocations, track attrition dates, and ensure contract terms are met.

• Financial Oversight: Process group payments, manage invoicing, track budgets, and ensure accurate final billing.

• Problem Resolution: Anticipate potential logistical bottlenecks and provide swift, creative solutions to real-time issues or schedule changes.

What we can offer (amongst other things)

• Pension

• Insurance 

• 4 free hotel night stays per year within the Strawberry chain 

• The opportunity to grow and develop in an inspiring environment 

• A workplace that is environmentally conscious and focused on social responsibilities (WeCare)

• A job in an organization, where People, Planet and Profit goes hand in hand - and where we report on the triple bottom line

• Professional and thorough training & development from start and on going

• Together with a team of dedicated and passionate people, you have the chance to put your very personal imprint and create a Villa Copenhagen that you - and we - are proud to be part of. A preferred place to work. We come from very different backgrounds and we love how that diversity positively influences our work

Are we the perfect match?

The position is a full-time position, reporting to Ioannis Zargianakis, Head of Guest Experience & Reservations. 

If you see yourself in the above description, then please don’t hesitate to apply already today and no later than the 1st of August 2026. 

For questions, please contact Ioannis at ioannis.zargianakis@villacph.com (no applications). 

Interviews will be held throughout the application period. 

We hire attitude ….and train skills